SCRUM Meetings

With SCRUM (literally "an ordered formation of players") we define a set of tasks that must be completed in a concrete time interval. The most common way is establishing which tasks are going to be done in a two-week-time period (Sprint) and materialize them in that time. If objectives could not be accomplished, it is necessary to analize what went wrong.

These are the different meetings defined for each Feature development phase.

Grooming

In this meeting, features are presented to the departments leaders in order to have an approximate estimation of the cost of implementing the feature.

• departments:
  • Product
  • Design
  • Development
  • QA
• periodicity: Bi weekly
• duration: 1 hour

Refinement

Each department holds a meeting to present the feature to the team. All team members need to have clear what the feature is about, identify possible missing documentation and define a detailed time to complete the task.

• departments:
  • Design
  • Development
  • QA
  • Data
• periodicity: Bi weekly
• duration: 1 hour

Sprint planning

It defines what will be done during the next sprint. It will include features that were not completed in the previous Sprint and the ones that Product want to start.

• departments
  • Development
  • QA
  • Data
• periodicity: Bi weekly
• duration: 1 hour

Daily

All employees that are in the development phase, need to be present in order to comment quickly the status of the development. If anything to discuss takes more than two minutes, make a separate meeting just after the daily.

• what comment
  • what was done yesterday
  • what will be done today
  • possible impediments
• departments
  • Product
  • Design
  • Development
  • QA
  • Data
• periodicity: daily
• duration: 1-2 minutes per team member

Retrospective

Useful for identifying those aspects of the Sprint that have been good or bad in order to improve them in the next Sprints.

• departments
  • Product
  • Design
  • Development
  • QA
  • Data
• periodicity: bi weekly
• duration: 2 hours

Example of two weeks meetings

Monday	Tuesday	Wednesday	Thursday	Friday
daily	daily	daily	daily
Sprint planning

Monday	Tuesday	Wednesday	Thursday	Friday
daily	daily	daily	daily
Grooming		Refinement		Retrospective